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Privacy Policy

Privacy Policy

The online store [Bean Bag Books], available at [www.beanbagbooks.eu], business ID [BE0892134338], based in [Affligem], processes personal data provided by the Customer in order to comply with the Terms and Conditions and to confirm them additionally, process electronic orders and shipments, and conduct the necessary communication for the legally required period.

General provisions

  1. The data controller for personal data, in accordance with the General Data Protection Regulation (hereinafter referred to as the "Regulation"), is [Kevin De Meersman], business ID [BE0892134338], based in [Affligem] (hereinafter referred to as the "Data Controller").

  2. The Data Controller's contact details are:
    Email: [info@zitzakmedia.be]
    Telephone: [0495494958]

  3. Personal data means any information relating to an identified or identifiable natural person.

Source of personal data

  1. The Data Controller processes personal data obtained with the Customer's consent and collected through the contract for the purchase and fulfilment of an electronic order placed in the online store [www.beanbagbooks.eu].

  2. The Data Controller processes only the Customer's identification and contact details that are necessary for the performance of the purchase contract.

  3. The Data Controller processes personal data for shipping and accounting purposes and for the necessary communication between the contracting parties for the period required by law. Personal data will not be made public or transferred to other countries.

Purpose of data processing

The Data Controller processes the Customer's personal data for the following purposes:

  1. Registration on the website [www.beanbagbooks.eu], in accordance with Chapter 4, Section 2 of the Regulation;

  2. The fulfilment of the electronic order placed by the Customer, including the processing of the Customer's name, address, email address and telephone number;

  3. Compliance with laws and regulations arising from the contractual relationship between the Customer and the Data Controller;

  4. Personal data is necessary for the performance of the purchase contract. The contract cannot be concluded without the provision of this personal data.

Retention period for personal data

  1. The Data Controller stores personal data for the period necessary to fulfil the rights and obligations arising from the contractual relationship between the Data Controller and the Customer, and for a period of three years after the end of the contractual relationship.

  2. The Data Controller must delete all personal data once the legally required retention period has expired.

Recipients and processors of personal data

Third parties that process the Customer's personal data are subcontractors of the Data Controller. The services provided by these subcontractors are essential for the proper performance of the purchase contract and the processing of the electronic order between the Data Controller and the Customer.

The Data Controller's subcontractors are:

  • Bean Bag Books— online store system;
  • Shipping companies — bpost, DHL, etc.;
  • Google Analytics — website analytics.

Customer's rights

In accordance with the Regulation, the Customer has the following rights:

  1. The right to access their personal data;

  2. The right to rectification of their personal data;

  3. The right to erasure of their personal data;

  4. The right to object to the processing of their personal data;

  5. The right to data portability;

  6. The right to withdraw consent to the processing of their personal data, in writing or by email at [info@zitzakmedia.be];

  7. The right to lodge a complaint with the supervisory authority in the event of a suspected breach of the Regulation.

Security of personal data

  1. The Data Controller declares that it takes all necessary technical and organisational measures to protect personal data.

  2. The Data Controller has implemented technical measures to secure data storage facilities, including protecting access to computers with passwords, using antivirus software and carrying out regular computer maintenance.

Final provisions

  1. By placing an electronic order on the website [www.beanbagbooks.eu], the Customer confirms that they have been informed of all conditions relating to the protection of personal data and fully accepts them.

  2. The Customer accepts these provisions by ticking the relevant box on the order form.

  3. The Data Controller may update these provisions at any time. The new, updated version must be published on the website.

These provisions enter into force on [01/06/26].

Note: Because this is a legal privacy policy under the GDPR, it is advisable to have the final English version reviewed by a Belgian privacy-law professional before publishing it.